Track training with Lessonly

Lessonly is powerfully simple, trackable training software teams use to learn and practice like never before.

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Training Tracking Software

As long as a business is around, training employees to Do Better Work for that company will be necessary. It’s just a fact of life. In the days when training existed of one-on-one skills teaching, paper tests, or presentations in front of new employees, it was pretty easy to keep track of employee training programs and record who trained employees.

However, with today’s ever-present technology and the increasing speed of business, some kind of software to track employee training goes a long way to assign training and track employees who meet training requirements. There are plenty of tracking software platforms out in the world, but the more recent development of tracking software devoted to ensuring that employees know what they are doing on the job is one that everyone can appreciate.

So, what exactly is training tracking software? In a nutshell, an employee training tracking software platform is a program that easily conveys information to company managers, administrators, and owners regarding information that they need their employees to know. However, training tracking software for employees is limited in the sense that they usually don’t allow for content to be created within the same software.

Why you Should Track Employee Training Records

Measuring training is hard, which is why so many leaders let these tasks fall by the wayside. But when teams need real answers about the success of their training program, guesses and estimates won’t cut it. The reality is that every team needs tangible metrics so they can not only report on training success but also make decisions on how to do Better Work. Still not convinced? Here are a few more reasons why you should track training with training tracking software.

  1. Easily identify who needs training on what and when: To tie training to employee performance, training tracking software works wonders. Teams who use employee training software can quickly identify if and when an employee needs additional support if they’re not performing up to par.
  2. Create a training calendar: Training tracking software also makes it easier to create and plan your team’s training calendar. From onboarding to ongoing training, you’ll quickly be able to prepare training materials and automatically send out lessons when your employees need them most.
  3. Track required employee safety and compliance training: If you work in a regulated industry, chances are your organization has to adhere to specific training and certification requirements. Employee training records can help ensure that every single team member is up to date on the latest safety and compliance regulations.
  4. Manage and share training data across the company: At some point, you’ll most likely need to share updates on your training efforts with your boss or executive team. Training tracking software provides transparency to training records and so you can easily share data with people outside of your team.
  5. Eliminate extra work: Say goodbye to excel spreadsheet templates for tracking your training program. This manual method takes a ton of time that you could be using to improve your training program.

What to Track with an Online Training System

Unfortunately, many companies track training success purely based on engagement and asking themselves if employees are completing training. The problem with this method is that there’s no real measurement of the correlation between training and the business outcomes we all want. It also doesn’t take into account knowledge retention or feedback, which are two major ways to monitor improvement. Simply put, basic completion metrics just aren’t enough. Instead, here’s what we suggest using a training tracker for. 

  1. Learner Engagement: Training tracking software gives teams a clear view of which employees are taking ownership of their training and completing lessons on time. 
  2. Learner Satisfaction: We strongly believe that your online training system or e-learning software should give your employees the chance to share their feedback on your program. Look for ways that your learners can rate training with a simple thumbs up or thumbs down. This will help you see how employees feel about training. 
  3. Training comprehension: If you really want to see if your employees understand what they’re learning, then we suggest integrating quizzes and tests within your lessons. Then, review the scores to see if they’re comprehending and retaining newly learned material.
  4. Lesson visits: Do you know which training content is most popular with your team? What information do they keep going back to? By tracking this type of information, you’ll be able to identify topics they care about and skills that they want to improve.
  5. Search queries: A great LMS features search capabilities. This gives everyone the chance to easily search for training content in just a few clicks. Consider tracking what your employees are looking for to see if you have any gaps that you can fill will lessons and relevant content.
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The Total Training Management Solution

While not the exact same as a training tracking software, a close parallel to this situation can be found in something that the learning management system industry went through. While these software solutions are often very adept at delivering information in a timely and organized manner, they often need a separate authoring tool to prepare content, training documents, and lessons for the employees.

This often creates a disconnect between the intent of the training lesson and what the learner actually sees. To overcome these issues, a standard system was created called Sharable Content Object Reference Model, or SCORM. SCORM acted as a middleman between authoring tools and the management system themselves. This standard was created nearly 30 years ago. Frankly, we believe it’s ineffective to have to separate your employee training tracking software and employee training management software. Lessonly provides its solution through being a software as a service (SaaS) company. That leaves us with the task of keeping the software running smoothly, while you can focus on providing quality training material and track training requirements in real-time.

Lessonly combines tracking with intuitive authoring tools so you can create content that is personalized to your company and your employees. By putting these creation tools alongside the delivering and tracking software, you can ensure that nothing is lost in translation and that your employee training tracking program gives you the data that you need to see, while still remaining usable for the learners. We’re a one-stop-shop for both training management and tracking.

One of the biggest downsides to learning modules made for older learning management systems is they often aren’t very learner-friendly. Slides will have a minimum time limit on them to “ensure” that the learner retained the information when in reality people would sit and wait until the timer was up before clicking forward. One of our core tenants at Lessonly is to make our product easy and enjoyable for the learner to use. Without that, we believe that a lot of valuable information showing employee tracking is lost.

Training Management Software with Lessonly

At the end of the day, your workers are at the heart of your corporate training program and software. Free yourself from the thought that these people aren’t something you need to invest in, it’s actually quite the opposite. With a clear explanation surrounding employee development and improvement associated with this personal training management software, employees feel more valued as a part of the company. This traditionally leads to more motivation to work harder and better. It may sound like a tall order, but it’s as simple as starting here with a new company culture. By being transparent with your employees and describing the reasons that you want to train them, and want to track that training, you build trust and invest in your workforce.

By keeping lesson creation easy in Lessonly, we opened the door for authors who would have normally not involved themselves with employee training manager software. Heads of the marketing, sales, engineering, client experience, design, and other departments can easily create lessons not just for their own specialized departments, but for the entire company. Marketing can create lessons to help inform the sales teams of new messaging to use when speaking to prospective clients. Engineering and development employees can give insights to the client experience representatives to help provide better answers on how to fix things when they break. This is where Lessonly has the potential to become so much more than just a training compliance software. In the past, things have skewed toward the admins needing to check a box to report to their bosses or investors, but today, we can accomplish that while providing a training tracking software free of the outdated modules and standards.

Keep all of these thoughts in mind as you are on your quest to find the best training management software. Your decision will be more informed and well suited to fit your company’s needs the more research that you put in beforehand. Training management software reviews from software websites will only get you so far. Sending out a request for proposal that a vendor for training tracking software reviews and responds to is sometimes the best course of action. No one knows the system better than the people that made it, and they can take time to review your questions and give you a customized answer to every question you might have as well as a pricing quote.

If you’d like to hear how Lessonly can help track your employee’s training, drop us a line. We’d love to hear your situation and give some feedback on whether or not we could help.