Skill Matrix Levels
As businesses develop a greater need for the organization of teams so does the need for clarification in knowledge and skill gaps. And, as technology progressively lends itself to organizational efforts, the use of a skill level matrix has become more and more widespread. For this purpose, a skill matrix is an excellent tool. But what exactly is a skill matrix and what is it for?
A skills matrix is a visual aid that helps teams clearly see what skills and competencies its employees possess, and it’s a valuable tool in skills management and development. The goal of a skills matrix is to support and understand team development by tracking team members and their skills.
What a skill matrix does
1. Identifies necessary or beneficial skills
2. Organizes these skills into rows
3. Maps the names of team members to their skills and skill level
4. Allows members to indicate which skills they possess
5. Identifies knowledge gaps and risks
6. Aids in the development of a knowledge-sharing program to mitigate knowledge gaps and risks
The benefits of using a skill matrix
There are a number of benefits to using a skill matrix in any organization. A few of them include:
- A skill matrix lets managers and team leaders clearly see who has what skills and in what proportion.
- It also makes team assignments and team formation straightforward.
- Skill matrices also make individual skill tasking fast and efficient.
- Finally, a skills matrix also helps management teams see strengths for use and weaknesses for improvement.
Common skill matrix terms
Before we take a closer look at skill matrix levels, it’s important to know and understand some common terminology.
Skill matrix levels: These are the proficiency levels of an individual team member in a given skill, usually listed as 1. Entry, 2. Intermediate, 3. Advanced, and 4. Expert
Skill matrix questionnaire: This is used in creating a skills matrix, the questionnaire is there to let team members list their skills and indicate their level of proficiency in a given skill. Here’s an example of what one could look like.
Employee Skills Matrix Levels
There are a number of ways to use skill levels to indicate an individual’s proficiency in a given skill. They are generally entry, intermediate, advanced, and expert. For the sake of brevity, this can also be abbreviated into tally marks, boxes, or by the use of a simple number system. Here’s what the skills matrix levels typically look like.
- Entry: A beginner who has learned one or more basic supporting skills but needs practice and training
- Intermediate: Has been performing the skill for a year or more and has shown competence in the skill
- Advanced: Has been performing the skill for some time, can deliver valuable products or services, and is conversant in the skill
- Expert: An expert has been doing the skill for some time, brings all the professionalism and prowess of someone with an advanced level of proficiency- but adds style and wisdom to their performance
Some organizations may choose to go by this level model instead:
- None: This skill level is likely appropriate for a new hire who has very little to no experience in the skills they need to perform their role.
- Basic: Employees who have basic skills level show competence and can apply that skill in specific situations
- Intermediate: An intermediate skill level indicates that employees are proficient in a certain skill.
- Advanced: An advanced skill level shows that employees have closely mastered a certain skill and should be considered as a subject matter expert who can help others grow in that skill.
By including the category of none in an employee skills matrix, an organization may mean to indicate that they are moving into a new area of endeavor and are developing new teams and skills. This is especially useful for companies that want to hire internally. Of course, these skill levels are open to alteration depending on the needs of your organization.