Free Customer Service Tips

Actionable advice to start improving your team’s customer service today.

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Since customer service is often the only contact your business will have with customers, it’s vital to provide a stellar customer experience time after time. The resource above provides several customer service tips to bolster the overall customer experience. The best customer service tips or customer care tips always result in a satisfied customer who is willing to tell their friends about their experience. If your business has a customer service team, it’s a great practice to use the resource above and offer them customer service tips of the day or a list of the top 5 customer service tips. In any case, the following information highlights some of the best practices for converting customers into raving fans regardless of your industry.

Customer Service Managers

Customer service managers are responsible for managing customer care teams and making sure the needs of the customer are being met. The resource above addresses a few customer service manager tips, customer service training activities and the importance of online customer service training. While it’s important for those on the front lines to have sufficient training, it’s also important for the customer service manager to stay up to date on the latest management and motivational techniques. The most effective customer service managers use a wide range of customer service training activities and practices to motivate their team.

Customer Service Week

A growing number of customer service managers reserve one week each month to celebrate Customer Service Week. During this week, the customer care managers implement fun and creative customer service week games and engage their team in multiple customer service training activities. The goal of this week should be to raise awareness about the importance of customer service and provide the team with the tools they need to succeed. While customer service week is one example, the resource above provides additional customer service manager tips and customer service training tips focused on increasing the quality of customer service.

Customer Service Representatives

As the voice of the company, customer service representatives are on the front lines and have the most contact with customers. Since not every customer will be happy, it’s imperative to for customer service reps to know how to handle a difficult customer. Simply put, the best customer service reps never settle. Instead, they are always fearlessly searching for how to be a better customer service representative. You can use the resource above and the following information to help hone, polish, and update your skills no matter what environment you work in.

Customer Service Basics

On the road to learning how to be a better customer service representative, sometimes you have to go back to the customer service basics. Check out these good customer service tips for anyone working in customer service.

  1. Always use “please” and “thank you” as a sign of respect and gratitude.
  2. Instead of saying “no problem,” use “you’re welcome.”
  3. Smile whether you are having face-to-face interactions or over the phone when dealing with a customer.
  4. Excitement is contagious, so you should convey your excitement to solve your customer’s problem.
  5. Instead of telling the customer what you can’t do, be positive and tell them what you can do.
  6. Use the same manners in email or social media communications as you would over the phone or in person.
  7. Remember, the most important customer is the one in front of you.

Effective Communicating Over the Phone

When dealing with customers over the phone, all of the customer service basics still apply. In addition, this environment typically requires call center customer service training with an individual set of call center customer service tips. Use the resource above and the following customer service phone tips and telephone customer service tips to manage the call and communicate effectively with your customer.

  1. One of the top customer service phone etiquette tips is to clarify your customer’s complaint. Customers are often emotional and unsure of their problem. As a result, it’s important to take time to listen to the customer, understand the problem, and resolve it as quickly as possible.
  2. Another one of the top customer service over the phone tips is to use open-ended questions, which will allow your customers to explain their problem.
  3. Active listening entails summarizing what your customer has said to ensure you’re on the right track and to show them you’re listening to their concerns.

In the process of asking open-ended questions and active listening, you will more than likely be able to resolve the customer’s problems and find opportunities to turn problems into sales.

Serving Customers in the Retail Space

In a fast-paced retail environment, reps require special retail customer service training. However, there is no need to reinvent the wheel. Instead, several retail customer service ideas and lessons can be learned through the Nordstrom customer service philosophy. For over 115 years, the upscale fashion retailer has received stellar Nordstrom customer service reviews, which has allowed it to create the finest shopping experience in the industry. The Nordstrom customer service model includes several of the most effective practices for any customer focused environment. Check out the resource above for some of the top Nordstrom customer service tips to gain a glimpse of how Nordstrom made its brand synonymous with customer service.

Managing Difficult Customers

It would be awesome if every customer you came in contact with was excited to speak to you, but this is hardly the situation. Instead of looking at difficult customers negatively, look at it as an opportunity to wow and provide world class customer service. Regardless of how irate or unreasonable a customer may be, it’s important to understand how to give good customer service even when you may want to scream and yell. Before you do, take a deep breath and use the following tips.

Listen

In addition to listening with your ears, you must engage your heart and mind. Make sure you are not distracted and don’t attempt to give your customer an answer before you have a full understanding of their problem

Empathize

When you are listening to a customer’s problem, simply put yourself in their shoes, which will allow you to have empathy for their situation. Empathetic and good customer service phrases, such as, “I understand why you are upset…” will pave the way for them to receive and accept your solution later down the road.

Accept

Even if you think the customer is wrong, accept what they say, which will give the perception you believe them. This will allow the customer to relax and actually get to the root of the issue.

Respect

One of the top good customer service qualities is respect. Every human deserves respect and when it’s your customer, you must make sure you go above and beyond to convey your respect for their problem. When your customers feel respected, they are much more likely to respect you.

Negotiate

After you have listened to the customer, empathized with their problem, accepted what they were saying, and respected them; you’ve more than likely put the most difficult aspects to rest. It should be much easier to negotiate with the customer now that everyone is on the same team.