Employee Management Software

If you manage lots of people, you know it can sometimes get tricky. Even if you’ve got the best team imaginable, sometimes just keeping track of all that human capital can feel a lot like herding cats. Perhaps you’re in the HR department, the traditional center of human management, in which case you’re probably familiar with such demands on your time. However, more and more people these days are managing their workers outside the HR hub, on the sales floor or in customer service teams, in training rooms or even from mobile outposts in the field.

Given the wide range of possible situations in which you might need to manage your human resources, it makes sense to employ a smart, sophisticated, and flexible employee management software system. Human resource management software provides untold benefits and can be applied to almost any type of human capital management.

Are you, for instance, responsible for a large number of employees on a team or floor? If so, workforce management software can help you keep your people on the schedule, keep track of their hours and tasks, make smart hires and transfers, and generally keep your company running like a well-oiled machine. A quality employee management system will even keep records for you, provide analytics, and enable difficult decision-making when you need it.

Before choosing a system, be sure to conduct a workforce management software comparison and sift through various workforce management software vendors to find the right choice for you. A careful review of the costs, benefits, and abilities of each potential software, as well as how closely it meets your specific needs, will enable you to choose the right human resource management system the first time.

The Benefits of Employee Management Software

Business owners rely on employees to successfully execute tasks needed to fulfill the goals of the company. With so many moving parts to even smaller organizations, it can be difficult for companies to track how successful their workers are in those efforts. Trying to get the feedback needed from management and workers to obtain an accurate assessment of where organizational changes might help can also be a challenge.

Companies can eliminate many of these headaches by implementing an employee management software solution. Employee software can be helpful to those charged with overseeing the performance and well-being of employees, including the HR department and executive-level management. Here are a few ways a sound performance management system helps businesses.

Improved Workforce Management

The accelerated growth in the use of digital and online solutions by businesses allows many of them to utilize remote workforces. While the increased flexibility can be a boon to workers, it can lead to difficulty in keeping up with the needs of that employee. It can also lead to a worker feeling isolated and disconnected from the company, which in turn causes them to lose focus on the big-picture goals for the business.

Facilitate Communication and Task Management

Employee management software allows managers to track the completion of tasks and projects assigned to workers. It can be used to initiate one-on-one communications or group conversations between an entire team. That keeps the staff from becoming too disengaged from their priorities while still enjoying the freedom of working outside of the office.

Promote Training and Education

Sometimes workers need additional help or training in a specific area. Performance management software makes it possible for a company to assign training and track an employee’s progress towards completing the modules. Lessonly can craft custom training solutions that suit the culture of a business. Workers can also provide their feedback on the training provided and advise management of other areas in which they would like to receive further education.

Streamlined Employee Data

Keeping up with employees involves maintaining lots of data. Over time, that information can end up stored in spreadsheets and even paper, making it challenging to report out and track metrics relevant to a company. A lack of control over access and security makes it easier for bad actors to obtain the data for their purposes.

Better Security

Tracking employee information becomes much simpler when using an employee software system to manage data. Access to data like bank records or social security numbers can be limited to those with a need to view the information. Companies should also look into enhancing the default security protocols with other solutions that increase the protection around employee information.

Help Guarantee Compliance

Many businesses, like those in the healthcare or financial sector, must adhere to strict legal and regulatory guidelines when it comes to how they maintain records and perform their work. Continuous performance management software helps in these efforts by centralizing requirements to be followed and tracking employee success in adhering to them.

Better Time Management and Productivity

A performance management system allows managers to look at the time it takes for employees to complete tasks and for processes to execute successfully. They have a centralized location to check employee progress on initiatives and report back to upper management how well they are doing in meeting the required metrics. Managers can also track when employees clock in and monitor their vacation schedule to ensure adequate staff coverage.

The analytics gathered from the information can help inform future decisions around hiring. That information can also be used to shore up arguments around bringing new technology solutions into the organization to aid productivity.

Employee Time Management Software

Tracking the time and attendance of dozens or even hundreds of employees can be a hair-tearing headache, but that’s not the worst of it. When managers have to spend a bunch of time and energy recording punches, tracking tardiness or absenteeism, and making sure all the paychecks get printed correctly, it can waste valuable time (and money!) they could be spending elsewhere.

If you are a manager, good news: you don’t have to let that be your fate. Instead, use employee time management software to lessen the burden and make sure you’re tracking your workers’ movements without having to spend all your time doing it. A good employee time management system will track the clock-ins and clock-outs so that you don’t have to. Moreover, it can let you know when someone doesn’t punch in, so that you can take appropriate action.

Other benefits of a well-defined time management system include reduced errors, being able to easily search employee stats when they ask for time off, and reduced time and attendance record-keeping or error-finding. If you’re ready to reap the benefits, try an employee time management software today.

Employee Scheduling Software

Your employees probably care about your company, enjoy making a difference, get satisfaction from their jobs, and hopefully like coming to work. But let’s be frank here: the main reason they work for you is their paycheck. Employee scheduling software that helps you keep track of your workers, set their hours, track their weekly and monthly stats and pay them out appropriately will not only minimize your own workload, it will help keep your employees happy.

Scheduling software has plenty of other benefits, too. In addition to making sure everyone’s on the same page with scheduling – which many software programs help you do, courtesy of calendar systems you can give employees access to – it allows you to run complex operations that would otherwise be difficult or impossible to schedule. If, for instance, you run large service teams in a call center, you might love using call center scheduling software.

Scheduling trainings also becomes easier when using employee scheduling software. Especially if you routinely onboard a lot of people and run lots of training sessions, software can really help alleviate the burden of figuring out when they’re all free for continuing education, training and instructional meetings.

Ready to check out scheduling software? Luckily for you, there’s a lot of employee scheduling software freeware out there, so you can give it a try without having to find room in the budget. If you like it, you can always upgrade to a more official system later.

Performance Appraisal Software

Employee appraisal isn’t always the easiest of tasks. The challenge to remain fair and unbiased, base reviews on facts and statistics rather than opinion, and keep the standards you use consistent throughout your organization or team can be a tall order. Luckily, performance appraisal software can help you do just that.

Platforms, such as Lessonly, can really help in performance appraisals. For one thing, it can facilitate review via questions during lessons, so you can keep track of how workers are coming along without having to sit down for an official performance review before reviewing their responses. For another, good training helps employees perform better in the long run so that by the time you sit them down for a review, you’re more likely to have positive things to say. And that’s what everyone wants, right?

By making your appraisal system a matter of routine rather than guesswork or personal preference, you make it more likely that you’ll treat workers fairly, give them honest and helpful reviews, and benefit the company in the long run. Good employee performance management software can lead to an excellent employee performance management system overall, so give it a try.

Enterprise Performance Management Software

The systems relied on by organization play a critical role in their success. Keeping up with the functionality of the various hardware and software tools used on a day-to-day basis can become complicated and demanding. That is where a solid enterprise performance management can make a real difference.

Improved Data Management

Using enterprise performance management allows you to eliminate the use of spreadsheets for data storage. It also gives you a place to create reports from different databases. For example, an accounting department can tap into financials from various departments and create processes that automate collecting the data they need.

A clear view of data can also help businesses identify blind spots that aren’t always apparent when data is in different places. Having streamlined views of information makes it easier to identify potential problems and fixing them before those complications impact business processes.

Real-Time Analytics

Operations can look at information flows and get a sense of whether different areas are meeting quality standards are and where slowdowns might be delaying the delivery of goods and services. They can also dig into how many business areas are spending to see if the company money by implementing a new way of completing specific processes.

Executives can look at whether they are getting the expected ROI from various product lines. Having the analytics play out live helps fill the gap that often occurs between coming up with strategies and executing them properly. A company can make quicker assessments around whether to continue the same course or make some corrections.

More Accomplished in Less Time

Enterprise performance software can be used to initiate automated processes that perform redundant tasks more quickly and eliminates the need to have an employee perform them. Companies can use it for initiating the handling of items like time tracking, billing, and managing deliverables. Since these solutions can track the work from start to end, that reduces the possibility of human error and allows companies to shift human resources to more critical business areas.

By managing processes in places like manufacturing, inventory, accounting, and HR more efficiently, companies can reduce the amount of money spent hiring people to perform repetitive work. They can use the workers they have in roles that maximize the use of their skills in areas that truly require them.

HR Management Software

An HR platform assists the human resources department in managing services like administration, employee management, performance management, learning management, and talent management. Companies should assess their needs when looking for the right human resource management system software.

Birds-Eye View of Employee Skills

It can be hard to track the knowledge and skills of workers in an organization. Some go on to complete more advanced training that could qualify them for bigger opportunities. An HR platform keeps information like this in one place. Managers can use the information when deciding whether an employee has the skills needed to handle specific tasks. It is also easier to onboard new employees by making information about them searchable within a database.

Efficient Workforce Management

HR departments can bring all employee data into one centralized location. There would no longer be a need to search through emails or spreadsheet data for relevant information. That makes it easier to follow up on the progression of a worker and provide rewards to those performing above expectations.

HR management software can also facilitate recruitment efforts for critical roles within an organization. Automation processes can make sure vacancies are promptly posted on appropriate job boards. The software can also ensure that only qualified applications make it through for further evaluation, eliminating the need to sift through resumes that do not meet the requirements of the role.

More Accurate Evaluations

Many employees can feel overlooked by upper management and end up feeling like their contributions do not matter. HR platforms help companies keep up with valuable employees and provide feedback assuring them of their worth to the business. They can also recommend opportunities that satisfy ambitions and prevent them from abandoning their position due to dissatisfaction.

Having HR software running efficiently also allows for detection of negative patterns that show that an employee or department might be performing below expectations. That gives upper management the chance to step in and make corrections before letting situations escalate.

Organized Payroll Management

HR software helps staff to manage issues like making sure payroll deductions are appropriately handled, validate compliance with tax laws, and oversee employee benefits. That makes it easier to produce documents needed for tax filings and other business requirements. Companies can have complete control over sensitive tasks and gain essential insights from the information.

Other Types of Employee Management Software

Lest we give the impression that we’ve covered every available type of employee management software, for the record, there are plenty more! No matter what department you work in, if you have an employee management need, there’s probably an employee management software for that.

Manage a lot of talent at a medium-sized or large company? You might benefit from workforce planning software. Work in a call center with a lot of people on your team? Call center workforce management software could be for you. If your workers do a lot of different tasks and you find it difficult to keep track of, check out employee task management software. Let’s also not forget about an employee benefits management system, which can help you track perks, paychecks, and promotions, or training software, which can make onboarding a breeze.

There is a variety of paid and free employee management software available in the marketplace. They can vary from HR-focused platforms to a free web-based employee onboarding system. There is something available to meet the needs of every kind of business. Here are a few more that companies might want to take a more in-depth look into for their workforce.

Employee Records Management — Another way of keeping up with sensitive information about workers.
Project Management Software — Designed to ensure the smooth completion and delivery of various company initiatives.
Sales Management Software — Allows sales departments to track and follow up with promising leads driven by external marketing campaigns.
Customer Management Software — Customer management software helps support the needs of sales agents in responding to clients and managing lists of potential leads. Service representatives can also manage their relationships and correspondence with customers.

If your ready to see how Lessonly fits into your employee management software tech stack, check out this preview. Or, take a look at any of our free resources below.