New Hire Welcome Packet Ideas

We all get nervous for the first day on the job. If we show up and are poorly welcomed, we can feel like this:


Image source: Giphy

If we begin with a new hire welcome kit, it’s more like this:


Image source: Giphy

In order to help your new employees feel like the latter more often than the former, here are some ideas to help you put together a orientation packet for new hires.

Before we get there though, what exactly is a new hire packet? It is simply the information you give every new employee when they come on board. Creating one will help streamline your onboarding process and help answer you new hires’ most important questions about what it means to work at your company.

New Hire Packet Checklist:

1. Letter

A hand-written welcome letter is a nice touch to help your new hire feel welcome. If you need some inspiration, check out our Employee Announcement Templates.

2. Employee Handbook

No hiring packet would be complete without an Employee Handbook. Use your Handbook to introduce your employee to processes, practices, and behaviors that are expected at your company. If you don’t have one already, check out our employee handbook template to get one started.

3. Employee Information Form

The first of the many new employee forms to include in your new hire packet forms is the employee information form. This form can be as simple or complex as you’d like to make it. Outside of standard information, this is a great opportunity to gather any information that can be used by other departments in your organization, such as obtaining their favorite type of candy or t-shirt size for the culture team.

4. Financial Forms (Tax, Direct Deposit)

This is probably the area that both new hires and employers want to get settled the most. Gathering the new hire’s information, voided check, and required signatures in new hire packet forms will get you moving in the right direction as soon as possible.

5. Compensation and Benefits Information

Beyond getting direct deposit set up, learning about company benefits is probably the second most important topic in new hires’ minds. Although it is important to convey this information on a new employee’s first day, be sure to have your benefits information on hand beyond the first day in case someone needs a refresher in preparation for life events that qualify for re-enrollment.

6. Emergency Contact Information Form

If something severe were to happen to your new hire, it is critical to make their emergency contacts know. Be sure to include this form in the process so that if the unimaginable does happen, you’ve got an action plan.

7. Company Directory

The most important part of any company culture is the people. Be sure to both introduce your new hire to people they will be working with and provide a directory of people with contact information for their department in larger companies or the entire company in smaller organizations.

8. Required Uniforms or Technology

If your new employees will be required to use company-provided uniforms, be sure to either have enough sizes on hand to be able to accommodate any new hires, or simply include gathering clothing size information earlier in the hiring process so that you can have their specified size on hand day one.

I hope you enjoy these new hire packet samples and can use them to put together your very own new hire packet template to help onboard new employees better.

Also, check out our new employee checklist template as a helpful tool to make sure you’re keeping your onboarding consistent and not forgetting an important step of the process.

Speaking of onboarding, check out how companies like yours are using Lessonly to onboard new employees here.

Image source: Giphy

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