If you haven’t yet upgraded your training system or you just took the virtual leap and upgraded recently, I know the process can seem a little intimidating. Even with a software as simplified as Lessonly, going from a familiar platform or software to a learning management system is a daunting task. Just for you, we’ve gathered three best practices for starting out using a virtual training software to help make the transition a little more smooth.
1. Consolidate your existing training documents
The need to train employees has been around since employees have been around. This may mean that you have existing documents that you’ve distributed in the past. If your pen and paper training documents are collecting dust, now might be a good time to grab them. Using a virtual training software to onboard employees and bring them up to speed can be done by consolidating your existing work. It might take some time up front to sit down and type, scan, and link your old training documents, but bringing them up to speed will be worth it in time, effort, and stress down the road.
Digital training documents transfer a little bit easier into most modern training software. At Lessonly, we love giving our clients the ability to consolidate folders upon folders of GoogleDocs, Powerpoints, and spreadsheets into easy to use lessons that bring your employees the personal training they need. Upgrading to a virtual training software means more integration and interaction, not leaving documents behind.
2. Assign training to those who need it
Once your shiny new training documents are uploaded and ready to go, it’s time for the learning to begin. A good first step would be to segment your employees by departments, teams, or management level. The beauty of bringing your training online is the flexibility and control that you as the administrator have in assigning lessons to one person or a group of people. By grouping your employees together in teams under categories such as “new hires,” “marketing team,” or “upper management,” training can be assigned to a section of your company that automatically updates when new employees are added. Hire a new marketing writer? Add them to their corresponding groups and they’ll receive their New Hire Training as well as any documents assigned for the Marketing Team.
3. Virtually track everyone’s progress
One of the biggest improvements to virtual training software is the ability to track and quantify your employee’s progress within the lessons. This allows you to see which employees need a little extra help on a certain topic and which ones are excelling. Lessonly allows administrators to assign a minimum grade that employees must achieve on important training topics, but for less critical quizes answers can be open-ended.
This achievement tracking system comes in handy for employees who work remotely. When you’re not always face-to-face, it can be hard to communicate the right information for training and onboarding, but a virtual training software like Lessonly allows them to learn at their pace while you ensure they get the help they need. On the administrator’s end, progress made on assigned lessons can easily be tracked so they can decide where to focus learning efforts. This cuts down on nagging phone calls, emails, and chat messages and increases productivity and transparency across the company.
If your training software doesn’t include any of these features, take a tour of Lessonly.